GUIDE TO HOST FOREIGN INTERNS
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EXPECTATIONS FOR HOST ORGANIZATION:
Provide meaningful work experience and work benefits for the intern as agreed upon and described in the Internship Offer Letter
Assist the intern in integrating with your organization’s work environment, staff and day-to-day business, including providing them with an “induction and orientation on general work procedures,” “workplace safety” and “who is who” on their first day and throughout their first week
For a list of what information the intern needs to know when arriving at your organization, please refer to Appendix 2-Orientation Checklist in this guide to host
Appoint a supervisor to oversee the intern and guide them through the assigned tasks and adjusting to the organization’s work culture
For more information on the role of the intern supervisor, please refer to Appendix 1 - Tips when working with international interns in this guide to host
Provide necessary resources or equipments required for the intern to perform their tasks or execute their projects
Communicate with the intern about the right kind of work attitudes and professionalism through interactions with other people in your organization
Provide the intern with on-going evaluation on their performance and progress and support them when needed:
The 3 main checkpoints for the intern’s performance evaluations are
- After week 1 (as the first week is key to setting foundation for the internship); and after the first month
- Mid-internship evaluation (if specified)
- End-of-internship evaluation where the your organization, the intern and ABROADER together conduct a final evaluation of the program
*On occasions, the intern will be on a credit-bearing internship and your organisation may be required to complete some forms from their home university apart from our end-of-internship evaluation form. ABROADER will always explain the whole process fully and try hard to answer any questions you may have.
Other than these scheduled evaluations, you are encouraged to talk informally with the intern and ABROADER throughout the internship to provide feedback whenever needed.
Stay in close contact with ABROADER’s Program Coordinator throughout the internship for any matters related to the intern
Other logistics: You can rest assured that all support services needed for the intern to arrive and be able to do an internship at your organization, including visa application, accommodation, travel insurance, onsite support, and career/cultural training, will be arranged by ABROADER. In some cases, we may need to ask for your assistance in arranging some of these logistics. For example, regarding the visa application, we will support the intern in applying for a business visa, which allows them to work at companies in Vietnam with or without a stipend. In this process, you may be asked to provide us with papers to verify that the intern is accepted to do the internship at your organization.
EXPECTATION FOR INTERN'S SUPERVISOR(S):
Speak good English
Communicate with the intern regularly
Arrange at least 1 weekly meeting with the intern (about one hour) to check on their progresses and give feedback
Set up clear work plan
Express clearly and directly what the intern is expected to do
Provide clear deadlines for tasks
Give the intern direct, timely feedback for their works
Give compliments when the intern does a good job – Everyone wants positive encouragement when it is due. This also encourages students to try harder and to improve!
In the case that the supervisor is absent/ away from work: big tasks should be assigned to the intern so that they have something to work on while the supervisor is away and a second supervisor/contact person should be assigned; the intern should report back to their main supervisor as well as their temporary supervisor.
Take part in a face-to-face end-of-internship evaluation session whereby the intern, ABROADER and the supervisor(s) will sit down together to review the internship program and areas to keep and/ or improve.
Per the requirement of the Internship Program, the intern’s performance in the internship will be evaluated based on their abilities, skills, attitude, teamwork and attendance record. The supervisor(s) are therefore invited to complete an Intern Evaluation Form and return it to ABROADER prior to the day of the evaluation session.
WORKING STYLE OF INTERNATIONAL INTERNS:
Generally, international interns, especially those from Western countries like the U.S., UK, Australia, Canada, etc tend to:
Be able to work independently if their supervisors give them authority and clear deadlines
Like being given variety of different tasks
Be more direct in communication. They may not know when Vietnamese are not happy with them if they do not speak it out loud.
Need clear deadlines and work plan so they know what they are working towards
You are clear about what is expected of a host organization and want to proceed?
INQUIRE NOW to become an ABROADER Partner Employer!
Or email our Program Coordinator at firstname.lastname@example.org if you still have any questions.
I really did not expect that they can whip up a guidebook for gender- based victim confidants in like 7 weeks. Researchers on gender issues in Vietnam is very rare so when I saw students CV, I was like “This is it. They are iSEE intern.” It was very helpful to have them as the researchers on this project, and for them to chase after me for deadlines (laugh). Another thing I valued in students is that they do not come here with the “western justice savior” attitude and instead, was very respectful of the local cultures and be humble.
Social Work Internship Host ,Hanoi, Vietnam
HANOI UNIVERSITY OF PUBLIC HEALTH
Pharmacy & Biology Internship Host ,Hanoi, Vietnam
I worked with Ain, an environmental sciences student from Singapore for 5 months. Ain had left a lasting impression on our team, standing out for her work ethics and friendliness. She never missed a deadline and always asked for more ways she can help. During her time, she had contributed to 2 of our projects working on efficient and affordable ways to collect floating trash in the coastal area of Northern Vietnam. She also joined our onsite trip to Nam Dinh to conduct experiments and surveys with local fishermen. I can see she is passionate about the environment and hope we can work together in the future as she further her career in conservation.
Environment Internship Host ,Hanoi, Vietnam
VINMEC RESEARCH INSTITUTE
Biology Internship Host ,Hanoi, Vietnam
SUSTAINABLE RURAL DEVELOPMENT (SRD)
Sustainable Agriculture Internship Host ,Hanoi, Vietnam
We have benefited from exchanging languages, cultures and work environments. Also from the assignments given to interns, we would use them for our next short and long-term strategic developments.
Architect Internship Host ,HCMC, Vietnam
Lily is a Marketing Intern at HG Holdings. She knows what to do and she can work with the team very well. We appreciate her enthusiasm and interest in making the work smoothly. Her biggest strengths are her positive nature and openness to learn. She has good editorial skills in all communications related areas. Lily contributes with her work to the company and brought an interesting and refreshing cultural aspect to the team.
Marketing Internship Host ,Hanoi, Vietnam
Brian Tieu delivered above and beyond and really took steps to show his proactive initiative and desire to learn and absorb as much out of this experience as possible. He was really dependable and delivered under pressure which is essential in communications!
Communiations Internship Host ,Ha Noi, Vietnam
Great effort by the staff to match the intern with our organization, along with helping the intern to get to know more about Vietnamese culture. I understand the limitation of online platform in implementing programs like this, so kudos to the team for the great transition.
LGBT Internship Host ,Ha Noi, Vietnam
Business & Marketing Internship Host ,HCMC, Vietnam