GUIDE TO HOST FOREIGN INTERNS
Need advice on what benefits to provide for the intern? We have you covered! Visa paperwork?
Don’t panic, we know what to do!”
EXPECTATIONS FOR HOST ORGANIZATION:
Provide meaningful work experience and work benefits for the intern as agreed upon and described in the Internship Offer Letter
Assist the intern in integrating with your organization’s work environment, staff and day-to-day business, including providing them with an “induction and orientation on general work procedures,” “workplace safety” and “who is who” on their first day and throughout their first week
For a list of what information the intern needs to know when arriving at your organization, please refer to Appendix 2-Orientation Checklist in this guide to host
Appoint a supervisor to oversee the intern and guide them through the assigned tasks and adjusting to the organization’s work culture
For more information on the role of the intern supervisor, please refer to Appendix 1 - Tips when working with international interns in this guide to host
Provide necessary resources or equipments required for the intern to perform their tasks or execute their projects
Communicate with the intern about the right kind of work attitudes and professionalism through interactions with other people in your organization
Provide the intern with on-going evaluation on their performance and progress and support them when needed:
The 3 main checkpoints for the intern’s performance evaluations are
- After week 1 (as the first week is key to setting foundation for the internship); and after the first month
- Mid-internship evaluation (if specified)
- End-of-internship evaluation where the your organization, the intern and ABROADER together conduct a final evaluation of the program
*On occasions, the intern will be on a credit-bearing internship and your organisation may be required to complete some forms from their home university apart from our end-of-internship evaluation form. ABROADER will always explain the whole process fully and try hard to answer any questions you may have.
Other than these scheduled evaluations, you are encouraged to talk informally with the intern and ABROADER throughout the internship to provide feedback whenever needed.
Stay in close contact with ABROADER’s Program Coordinator throughout the internship for any matters related to the intern
Other logistics: You can rest assured that all support services needed for the intern to arrive and be able to do an internship at your organization, including visa application, accommodation, travel insurance, onsite support, and career/cultural training, will be arranged by ABROADER. In some cases, we may need to ask for your assistance in arranging some of these logistics. For example, regarding the visa application, we will support the intern in applying for a business visa, which allows them to work at companies in Vietnam with or without a stipend. In this process, you may be asked to provide us with papers to verify that the intern is accepted to do the internship at your organization.
EXPECTATION FOR INTERN'S SUPERVISOR(S):
Speak good English
Communicate with the intern regularly
Arrange at least 1 weekly meeting with the intern (about one hour) to check on their progresses and give feedback
Set up clear work plan
Express clearly and directly what the intern is expected to do
Provide clear deadlines for tasks
Give the intern direct, timely feedback for their works
Give compliments when the intern does a good job – Everyone wants positive encouragement when it is due. This also encourages students to try harder and to improve!
In the case that the supervisor is absent/ away from work: big tasks should be assigned to the intern so that they have something to work on while the supervisor is away and a second supervisor/contact person should be assigned; the intern should report back to their main supervisor as well as their temporary supervisor.
Take part in a face-to-face end-of-internship evaluation session whereby the intern, ABROADER and the supervisor(s) will sit down together to review the internship program and areas to keep and/ or improve.
Per the requirement of the Internship Program, the intern’s performance in the internship will be evaluated based on their abilities, skills, attitude, teamwork and attendance record. The supervisor(s) are therefore invited to complete an Intern Evaluation Form and return it to ABROADER prior to the day of the evaluation session.
WORKING STYLE OF INTERNATIONAL INTERNS:
Generally, international interns, especially those from Western countries like the U.S., UK, Australia, Canada, etc tend to:
Be able to work independently if their supervisors give them authority and clear deadlines
Like being given variety of different tasks
Be more direct in communication. They may not know when Vietnamese are not happy with them if they do not speak it out loud.
Need clear deadlines and work plan so they know what they are working towards
You are clear about what is expected of a host organization and want to proceed?
INQUIRE NOW to become an ABROADER Partner Employer!
Or email our Program Coordinator at email@example.com if you still have any questions.
The girl did the internship is still young and inexperienced, but she learned very fast. She took time to reflect on herself and managed to stay calm during crisis. We learned a lot about how to strengthen the program and help the students have a better experience. We also learned how to deal with cultural differences, as well as manage expectations. We got the chance to exchange different points of views and different working protocols. lso learned how to deal with cultural differences, as well as manage expectations. We got the chance to exchange different points of views and different working protocols.
TAN TAO UNIVERSITY
Neurology Research Internship Host ,Long An Province, Vietnam
VIETNAM PUBLIC HEALTH ASSOCIATION
Public Health Internship Host ,Hanoi, Vietnam
SUSTAINABLE RURAL DEVELOPMENT (SRD)
Sustainable Agriculture Internship Host ,Hanoi, Vietnam
Kaoru’s responsibility as an intern at Pan Pacific Hotel was to welcome and farewell the guest and takes care of our Japanese and VIP guest. As a hospitality student, Kaoru has a fair knowledge of the hospitality industry and soft skills necessary for the job like communication, team work, working under pressure. Due to the short duration of internship Kaoru hasn’t been able to keep up with everyone in the team. However, we was very glad to see that she showed profound interest in learning from our advice, training and abide very strictly to the rules of attendance and punctuality. We can say that the biggest strengths she brought to her internship in Vietnam are Team work, Enthusiasm, Hardworking and Punctuality. We would like to thank ABROADER Vietnam for an internship program that is beneficial not only to the intern but also to us as the host organization. We were able to have a more diverse manpower, our staff got to learn about a whole different culture and with Kaoru, our team became multi-cultural making it easier to engage and assist guests.
Pan Pacific Hotel
Hospitality Internship Host ,Hanoi, Vietnam
MICROFINANCE AND COMMUNITY DEVELOPMENT INSTITUTE (MACDI)
Social Work Internship Host ,Hanoi, Vietnam
HANOI UNIVERSITY OF PUBLIC HEALTH
Pharmacy & Biology Internship Host ,Hanoi, Vietnam
Brian Tieu delivered above and beyond and really took steps to show his proactive initiative and desire to learn and absorb as much out of this experience as possible. He was really dependable and delivered under pressure which is essential in communications!
Communiations Internship Host ,Ha Noi, Vietnam
ABROADER team is very responsive and helpful with our communication with interns. The culture sessions are impressive and it makes the memorable internship for the international students.
Developer Internship Host ,Ha Noi, Vietnam
Business & Marketing Internship Host ,HCMC, Vietnam
Social Work Internship Host ,Hanoi, Vietnam