Risk Assessment and Risk Management Plan Template

Program Details:

• Program Name: [Insert program name]
• Program Dates: [Insert program dates]
• Program Location(s): [Insert destination country/countries]
• Number of Participants (Students): [Insert number of students]
• Number of Staff: [Insert number of accompanying staff, if any]
• Responsible ABROADER Coordinator: [Insert name and contact details]
• Academic Contact (University Staff): [Insert name and contact details]

1. Introduction

This document outlines the risk assessment and management plan for the [insert program name] to [insert destination]. The goal is to identify potential risks associated with the program and to outline strategies to manage and mitigate these risks to ensure the safety of all participants.

2. Risk Identification

Risk Type	Description	Risk Level (Low/Medium/High)	Potential Impact	Mitigation Strategies
Health Risks	Illnesses such as food poisoning, common diseases (e.g., flu)		Illness affecting the well-being of participants	Provide pre-departure health information, encourage travel insurance, ensure access to local health facilities
Safety Risks	Road accidents, natural disasters, personal safety issues		Injury, psychological impact, disruptions to program	Conduct pre-departure safety briefing, ensure 24/7 emergency contact, follow local travel advisories, risk assessments for activities
Accommodation Risks	Unsatisfactory living conditions, fire hazards		Discomfort, health issues, safety threats	Confirm accommodation quality, check compliance with safety regulations, pre-arrival checks by ABROADER
Cultural Risks	Cultural misunderstandings, behavioral offenses in foreign country		Negative cultural impact, legal issues	Cultural awareness briefing for students, university staff, and local hosts; local customs and law overview
Emergency Medical Risks	Access to medical care, emergencies (e.g., accidents, illness)		Severe health complications or emergencies	24/7 medical assistance contacts, pre-departure health preparation, emergency evacuation plans
Financial Risks	Currency fluctuations, unexpected costs		Financial burden on participants, cancellation	Provide financial guidelines, ensure students have access to emergency funds, and offer financial advice on budgeting
Security Risks	Theft, crime, or terrorism		Loss of property, potential harm to students	Brief students on personal safety, arrange secure transport, monitor security conditions regularly
Program Cancellation	Natural disasters, political unrest, or other unforeseen factors		Disruption of program, safety concerns	Monitor government travel advisories, provide emergency evacuation plans, notify participants immediately if necessary

 

3. Risk Mitigation Plan

ABROADER will ensure the following actions are taken to mitigate risks:

• Pre-Departure Preparation:
  • Provide students and academic staff with detailed safety briefings and pre-departure information, including health, safety, and cultural awareness.
  • Ensure students have adequate travel insurance that covers medical emergencies, and accidents.
• Emergency Procedures:
  • A 24/7 emergency contact will be provided for students, staff, and university partners.
  • Students will be briefed on emergency evacuation procedures and contact points for medical emergencies.
• Local Risk Management:
  • Coordinate with local partners to ensure the safety of accommodations, transportation, and activity locations.
  • Provide students with local emergency numbers, the embassy’s contact details, and instructions on what to do in an emergency situation.
• Ongoing Monitoring:
  • ABROADER will maintain continuous communication with university staff and local coordinators to monitor safety conditions.
  • Regular updates and feedback will be collected from students to ensure any emerging risks are managed.

4. Emergency Contact Information

• Local Emergency Numbers:
  • Medical: [Insert local medical emergency number]
  • Fire: [Insert local fire emergency number]
  • Police: [Insert local police emergency number]
  • Embassy: [Insert local embassy contact details]
• ABROADER Emergency Contact:
  • Name: [Insert emergency contact name]
  • Phone: [Insert phone number]
  • Email: [Insert email]

5. Declaration of Acceptance

By signing below, the involved academic staff acknowledge receipt and understanding of this Risk Assessment and Risk Management Plan.

University Staff Name: ___________________________
Signature: ___________________________
Date: ___________________________

ABROADER Coordinator Name: ___________________________
Signature: ___________________________
Date: ___________________________