Terms & Conditions

WHEREAS: ABROADER is willing to provide internship experiences pursuant to the intern’s skills and expectations;

AND WHEREAS: The Intern is seeking to enroll in ABROADER’s internship program; 

This document is a formal agreement between the intern and ABROADER. Its aim is to clearly spell out the roles and responsibilities of the two parties involved.

Internship Details

Field(s) of internship: ___

Internship location: Vietnam

Duration & Dates:
The approximate duration of your internship is ___ weeks starting from ___
This is a full-time internship. Approximately 30 – 40 hours/week from Monday – Friday.

Job description & benefits:
As described in the Internship offer letter.

Effective Date & Its Validity 

This agreement is valid from the moment of its signing by both parties and remains in effect until the intern’s official end date for the internship program in Vietnam.

Overall Communication & Collaboration

During the internship, if any issues arise between ABROADER and the Intern, or between the Intern and their host organization, both parties will work together to seek and implement the best solutions available.

Responsibilities – ABROADER Will

Ensure that the internship placement matches, to the closest extent possible, Intern’s needs and expectations.

Ensure that the program services as described in Program Fee Coverage are well arranged.
Including:

• Provide Intern with information regarding internship placement and other arrangements for Intern’s internship in Vietnam,
• Provide Intern with their internship agenda and orientation,
• Assign a Program Coordinator to provide support for the Intern during the internship,
• Arrange airport transfer services: If the time and date of the Intern’s arrival in Vietnam are to be between 8:00 a.m. and 5:00 p.m. from Monday to Friday (local time), ABROADER will arrange for a personnel to pick up the Intern at the airport. If the time of the Intern’s arrival in Vietnam is not within this time frame, ABROADER will arrange car services for the Intern to travel from the airport to the accommodation,
• Support Intern if he/ she encounters any problems related to daily living, and cultural integration, and work during the internship period.

Responsibilities – The Intern will

Before the internship starts

• Have a passport that is valid for at least 6 months before entering into Vietnam.
• Apply for proper international health and/or travel insurance before leaving for the internship
• Provide ABROADER with specific dietary or medical requirements (if any), final travel itinerary to Vietnam
• ABROADER’s pre-departure guide is only one component of the intern’s preparation. It is the intern’s own responsibility to do their own research to understand issues related to safety, health, political, cultural, and religious conditions in Vietnam

During the time of the internship

• Comply with all laws and regulations set by the Government of Vietnam,
  ABROADER’s Internship Code of Conduct and host organization’s work regulations.
• Be fully responsible for any expenses that are not included in ABROADER’s Program fee coverage
• Be fully responsible for any medical costs, including body damage, incurred during the internship. If those damages are the result of the Intern’s work activities assigned by the host organization, the host organization’s insurance policy for interns will apply
• Inform the Program Coordinator whenever you plan to travel outside of the host city
• Report to Program Coordinator in case of emergency, including but not limited to illness, traffic collisions, robbery, etc
• Complete ABROADER’s Internship Quality Survey and participate in the final
  internship evaluation meeting with ABROADER before the internship ends
• Grant ABROADER with copyrights to use Intern’s internship information and images in ABROADER’s marketing materials
• Cooperate in providing potential testimonials and sharing experiences

Program Fee

Program fees cover the following services

• Internship consulting, placement and management
• E-visa guidance session
• Pre-departure guide
• Airport transfer
• Orientation
• City tour
• Accommodation vetting 
• Accommodation renting fee
• Electricity at accommodation 
• Overnight excursion 
• Final evaluation
• Local immersion activities
• Welcome, farewell meals
• 24//7 support.

Program fees do NOT include

• Airfare, visa, local sim card
• Quarantine expenses, COVID-19 tests. (if requested)
• International travel Insurance 
• Passport fees (if necessary)
• Accommodation’s early check-in & late check-out
• Any compensation due to housing damage & housing termination penalty
• Meals
• Other personal expenses

Program Payment

Payment terms and dates are specified in the program fee invoice. Late payments will be processed on a case-by-case basis.

In such cases, ABOADER’s policies and procedures will be applied.

Accommodation

ABROADER has paid a deposit for your accommodation on your behalf. We expect and ask you to follow the house’s rules and keep all the properties of the house in good condition by the time you receive them. Any damage or loss that happens would be an extra charge from the landlord, and you are responsible for that.

The duration of your accommodation rental covers only your internship dates; thus, any extra nights at the accommodation need to be confirmed in terms of availability, and you need to pay for those extra nights.

Airport transfer

The program fee covers one-time airport pickup and one-time airport drop-off within the internship duration and within 30 km each way. Any travel outside of that limitation is at your own cost.

Refund and Cancellation policy

For Full Package Program Fee:

• If the student withdraws from the program 45 days prior to the program start date, and after the placement is confirmed, 30% of the total program fee will be refunded.
• If the student withdraws from the program 29 days prior to the program start date, 15% of the total program fee will be refunded.
• If the student withdraws from the program 14 days prior to the program start date, 5% of the total program fee will be refunded.
• If the student withdraws from the program on or after the start date, the full program fee will be applied.

For Internship Placement Fee Only:

• The placement fee is non-refundable once the placement is confirmed.
• Students may defer their placement to a later term (within 6 months). If the deferral exceeds 6 months, an extra fee may be applied.

Miscellaneous

During the time of the internship in Vietnam, violation of any terms included in this Internship Agreement and the Policy & Procedures by Intern may result in disciplinary action from ABROADER.

Force majeure: Neither Party shall take responsibility as the contract has not been fulfilled in case of force majeure out of control of the parties. Either party in each case of force majeure, by some means or others, shall inform the other party to limit losses and damages.

Any modification, adjustment, or correction of the contract shall be agreed upon by both parties in writing.

The agreement has two (02) copies; each party keeps one (01) copy. In case of dispute, all copies have the same legal value.

Any dispute or disagreement occurring between the two parties during the internship program shall be discussed and negotiated in good faith.

Signature & Agreement

By signing below, both parties acknowledge that they have read, understood, and agreed to the terms stated in this Internship Agreement.

For ABROADER:
Signature: _______________________
Name: __________________________
Title: ___________________________
Date: ___________________________

For the Intern:
Signature: _______________________
Name: __________________________
Date: __________________________